Regulatory Affairs Job Description
Create, Manage, and Maintain NSF Listings (National Sanitation Foundation Food Contact Certification)
1. Create New NSF-18 (Manual Food and Beverage Dispensing Equipment) and NSF-2 (Food Equipment) Listings:
Required for creation of a new NSF-18 Listing: (NSF-2 is same as below but requires no Contact Parts List)
A. Complete and provide Product Information Form (PIF): Includes Description of product, part numbering, differences between Models, Intended Use, and other information about the product being listed.
B. Create Contact Parts List (List of all parts that contact food or beverage) which includes provision of 16 line items of material information specific to each part.
C. Provide Material Toxicology Reports for all non NSF-51 Materials
D. Secure Material formulation information from each Material Formulators to allow NSF to do Toxicology review.
E. Request material Toxicology Testing for material formulations that are not already NSF-51 Listed (pre-approved).
F. Create and provide Exploded (Food Contact) Parts Drawings.
G. Write and provide Instruction Manual with installation, operation, and Cleaning Instructions specific to product.
H. Take and provide pictures of new product from 6 sides, minimum.
I. Provide FDA Certification for recommended cleaning solutions
J. Provide Facsimile of Model/Serial Number Label
K. Provide production level sample dispenser for Initial review. NSF provides design issues and discrepancies.
L. Work with Engineering to resolve all discrepancies from Initial Review and provide corrective action responses.
2. Manage Existing NSF-18 and NSF 2 Listings:
A. Add to and Update existing listings when new or alternate parts and/or materials need to be added to the CPL.
B. Identify Alternate Materials and have toxicology testing performed on them if they are not NSF-51 approved.
C. Update official NSF listings when new models or designs are developed or manuals are updated/modified.
D. Maintain up-to-date printed copies of all NSF listings in the QC Office in support of surprise annual NSF Audits.
E. Undergo one surprise annual NSF audit per year.
F. Correct to any discrepancies found during surprise annual audit and respond to Corrective Action Report(s) with corrective actions that will correct the discrepancies found by the auditor.
G. Manage body of existing listings: removing listings for products that are no longer in production.
3. Maintain all NSF Listings by adding and/or removing materials from Parts List and making any necessary changes/updates to the listing including labeling, instructions, and/or design.



Manage and Maintain ETL Sanitation (NSF-18) Listing for Post-Mix Dispensers)
1. Manage and Maintain Existing ETL Sanitation Post-Mix Dispenser NSF-18 Listing:
A. Add to and Update existing listing when new or alternate parts and/or materials need to be added to the Critical Parts List.
B. Identify Alternate Materials and have toxicology testing performed on them (by NSF Ann Arbor) if they are not already NSF-51 approved.
C. Add new models to official ETL Sanitation Post-Mix Listing when they enter production.
D. Maintain up-to-date printed copy of the ETL Sanitation (NSF-18) Post-Mix Dispenser listing kept in the QC Office support of surprise quarterly Audits.
E. Undergo four surprise quarterly ETL audits per year.
F. Correct to any discrepancies found during surprise annual audit and respond to Corrective Action Report(s) with corrective actions that will correct the discrepancies found by the auditor.
2. Major Update to Post-Mix ETL Sanitation listing after completion of EU Certification process:
A. Add all new and alternate EU Certified materials to Critical Parts List.
B. Remove all non-conforming materials from Critical Parts List.
3. Maintain Post-Mix ETL Sanitation Listing by adding and/or removing materials from Parts List and making any necessary changes/updates to the listing including labeling, instructions, and/or design.

Create, Manage and Maintain EU 1935/2004 Food Contact Certifications for Post-Mix Dispensers and Beverage Towers)
1. Research and Initiate Certification process to comply with EU Food Contact Regulations:
A. Determine scope of EU (Dir) 1935/2004 regulation's impact on all beverage dispensers ABC ships to EU countries.
B. Research, interview, and start working with NSF DBA to secure Certification to
1935/2004 standards.
` C. Provide complete doc package including Food Zone Parts List, parts drawings,
complete questionnaires, and product manuals and supporting documentation for Post-Mix Dispensers
D. Issue Purchase order for Phase I (material qualification) processes, securing and providing Declarations of Conformity for all food contact materials. Await results of Phase I food contact material reviews.
E. Find and qualify eight alternate (replacement) materials and pigments that failed NSF's DoC review (did not meet EU requirements).
F. Secure quote and issue PO for Phase II Toxicology and Organoleptic Testing of the 18 food contact materials.
2. Manage and Maintain EU Certification for Post-Mix and other Dispensers that will be certified for EU consumption.
A. After Certification completion: Prepare Declaration of Conformity inclusion with Post-Mix Dispenser shipments to EU, add EU Mark to Post-Mix Dispenser, add or replace any new or alternate materials, and keep up to date.
B. Commence Certification of the Beverage Tower Dispenser (Spire, Mustang) which 95% or so of food contact parts are from Post-Mix Dispenser, secure and provide DoC's for
parts/materials unique to Towers, and secure Certification.
Create, Manage, and Maintain ETL and UL Safety, EMC, and CE Certifications:
1. Create NEW ETL and UL Safety, EMC, and CE Certifications:
A. Submit all New Listing packages, including Instruction Manual, Critical parts Lists, Parts
Specifications, Drawings, schematics, and pictures.
B. Submit test systems/units to ETL or UL test labs for testing and evaluation.
C. Respond to discrepancy reports with corrective parts, materials, and/or design modifications.
2. Maintain and Update Existing ETL and UL Safety and CE Certifications:
A. Secure quote for updating of existing Listing.
B. Provide updated Critical Parts List and parts spec/data sheets for all new or alternate parts.
C. Undergo four surprise quarterly ETL audits per year.
D. Correct to any discrepancies found during surprise annual audit and respond to
Corrective Action Report(s) with corrective actions that will correct the discrepancies found by the auditor.
E. Make any necessary changes/updates to the existing listings including labeling,
Instructions, and/or design.
Create, Manage and Maintain F2Labs International Certifications (Such as CE, EMC, PSE, CISPR, CB):
  1. Create NEW Regional or Country-Specific Certifications including EMC and Safety testing and certification:
  1. Secure quotations for new product Certification Projects based on country or region specific requirements.
C. Submit test systems/units to F2LABS test labs for testing and evaluation.
2. Maintain and Update Existing Certifications:
A. Secure quote for maintenance or updating of existing certification testing,
B. EMC Testing for CE is required every three years for CE.
C. Undergo audit every year to maintain CE and CISPR certifications.
D. Make any necessary changes/updates to the existing listings including labeling, instructions, and/or design.

Manage and Maintain Utility and Design Patents:
  1. New Patent support work:
  2. Maintain all existing patents and respond to all correspondence from Patent Attorneys regarding patents in process.
  1. Receive all Assignment, Declaration, and Power of Attorney forms, secure signatures, and return to Attorneys.
  2. Receive and digitally file all patent correspondence on H and S:/Shared) drives plus provide printed copies for filling of all correspondence for all patents.
  3. Respond to all Office Actions including Ex Parte Quayle, Restriction Requirements,
Allowances, and rejections of claims or patents by patent examiners.
D. Respond to all requests for Fee Issuances including for Allowances of Patents.
E. Maintain status lists for all patents available on my H drive and the S (Shared drive
S:/patents)
F. Management and approval and submittal for payment of all Annuities and annual US and foreign Patent fees via CPA Global.
G. Decide which Utility patents are to be filed as Provisional (one year grace) or Non-
Provisionally (typically after surviving the first year of Office Actions and Publication of the Application.
H. Handle filing of PCT foreign patent protection (first year during provisional patent term) and what countries/regions the PCT's will be filed for.
I. Make decisions to file for foreign patent protection after PCT expires (1 year) during "National Phase of patent. Secure quotes for cost to file and all future Annuities and fees and then decide which countries in which to file foreign patents.

Initiate, Manage, and Maintain Trademark Registrations for all CompanyTrademarks:
1. File for new Trademarks and maintain existing Trademark Registrations. A. Provide "Mark and/or word samples and Class Information to Trademark Patent
Attorney.
B. Provide samples of usage of the "Mark and/or word in literature, manuals, Advertising, etc.
  1. Edit, approve, and sign Statements of Use detailing the Classes the Trademark will be filed under and how and on what products the Trademark will be used.
  2. Manage and file all correspondence including Office Actions, Filing Receipts, and other correspondence.
  3. Provide list of countries that the Trademark is to be register in. Manage all correspondence and foreign trademark filing-related Office Actions and Filing Reports.
Maintain Existing trademarks:
A. Approve payment all annuities.
B. Respond to all Trademark renewal notices and requirements.
C. Maintain Lists of all Trademarks granted in H drive and S:/Shared/Trademarks folders.